Christ Church C.E.
Primary School

Denshaw, Saddleworth

School Visitors Policy September 2019

Visitors are welcome to Christ Church Primary School, Denshaw.  Indeed they often make a contribution to the life and work of the school in many different ways. The learning opportunities and experience they bring are encouraged and appreciated. It is the school’s responsibility, however, to ensure that the security and well being of its pupils is uncompromised at all times. The school is equally responsible to the whole school community for ensuring that visitors comply with the guidelines herein.


It is our aim to safeguard all children under this school’s responsibility both during school hours curriculum and out of school hours activities which are arranged by the school. The ultimate aim is to ensure the pupils of Christ Church Primary School, Denshaw can learn and enjoy extra-curricular experiences, in an environment where they are safe from harm.


It is our objective to establish a clear protocol and procedure for the admittance of external visitors to the school which is understood by all staff, governors, visitors and parents and conforms to child protection guidelines as set by the DfE (see preventing unsuitable people from working with children and young persons in the education service.


The school is deemed to have control and responsibility for its pupils anywhere on the school site, during normal school hours, during after school activities and on school organised (and supervised) off-site activities.

The policy applies to:

  • All teaching and non-teaching staff employed by the school
  • All external visitors entering the school site during the school day or after school activities (including peripatetic tutors, sport coaches, and topic related visitors e.g. business people, authors, artists etc.)
  • All governors of the school
  • All parents
  • All pupils
  • Education personnel (Local Authority staff, Inspectors)
  • Building and Maintenance Contractors


Staff are required to be familiar with DfE guidance on Child Protection (accessible via in relation to: preventing unsuitable people from working with children and young persons in the education service.

This policy applies to all visitors invited into Christ Church Primary School, Denshaw.


Visitors Invited to the School

  1. a) Permission must be granted by the Headteacher before any visitor is asked to come into school. The Head Teacher should be given a clear explanation as to the relevance and purpose of the visit and intended date and time for the visit.
  2. b) When inviting visitors to the school they should be asked to bring formal identification with them at the time of their visit and are informed of the procedure for visitors as set out below:
  • All visitors must report to the school office first
  •  At the school office, all visitors must state the purpose of their visit and who has invited them. They should be ready to produce formal identification.
  • All visitors will be asked to sign the Visitors’ Record Book which is kept in the main corridor at all times.
  • All visitors will be required to wear a visitors’ sticker
  • Visitors will then be escorted to the point of contact OR their point of contact will be asked to come to the office to receive the visitor. The contact will then be responsible for them while they are on site.
  • On departing the school, visitors should leave via the main entrance and: Enter their departure time in the Visitors’ Record Book alongside their arrival entry,


Unknown/uninvited Visitors to the School

  1. a) Any visitor to the school site who is not wearing a visitors’ sticker should be challenged politely to enquire who they are and their business on the school site.
  2. b) They should then be escorted to reception to sign the visitors’ book and be issued with a visitors’ sticker.
  3. c) In the event that the visitor refuses to comply, they should be asked to leave the site immediately and the Head Teacher (or Senior Leader) should be informed promptly.
  4. d) The Head Teacher (or Senior Leader) will consider the situation and decide if it is necessary to inform the police.
  5. e) If an unknown/uninvited visitor becomes abusive or aggressive, they will be asked to leave the site immediately and warned that if they fail to leave the school grounds, police assistance will be called for.


Governors and Volunteers

All governors and volunteers must comply with Disclosure and Barring Service procedures, completing a DBS disclosure form (if not already held) via the School office.

  1. b) Governors and Volunteers should sign in and out using the Signing in Book.
  2. c) New governors will be made aware of the policy and familiar with its procedures as part of their induction.


Staff Development

As part of their induction, new staff will be made conversant with this policy for External Visitors and asked to ensure compliance with its procedures at all times.


Linked policies

This policy should be read on conjunction with other related school policies: including –

  • Child Protection Policy
  • Health and Safety Policy
  • Fire Safety Policy


Monitoring and Evaluation

The suitability of all visitors invited into school to work with the children will be assessed by the Head in consultation with other staff.



Please note the following information when visiting our school:


  • Please report to Mrs Markham-Bew or Miss Reynolds in the school office.
  • Please remember to sign both in and out of the visitors’ book.
  • You will be given a visitors’ lanyard to wear. Please wear it while in school. This provides also information about your personal safety
  • You will also be given a safeguarding leaflet.
  • A telephone is situated in the office
  • In the event of any injury, please inform a member of the school staff.
  • Toilets are situated in the staff area.






















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