Christ Church C.E.
Primary School

Denshaw, Saddleworth

Attendance

Dovestone Learning Partnership – Attendance and Punctuality Policy

 

Rationale:

 

For our pupils to achieve their full potential it is vital that they maintain high levels of attendance.  All pupils should be aiming for 100% attendance (380 sessions) within each academic year.

 

As part of the Dovestone Learning Partnership, our school has agreed to accept this policy.

 

Attendance below 97% (missing 10 sessions / 5 days) will have an impact on learning.

 

The support of parents and carers in ensuring that their child attends school is essential.  Within the Dovestone Learning Partnership we will aim to work in collaboration with parents and carers to ensure that attendance is not a barrier to learning and progress.

 

Roles and Responsibilities:

 

Parents and Carers are legally responsible for ensuring the regular attendance of their child to school.  Within the Dovestone Learning Partnership we recognise that there are sometimes external factors which affect a child’s attendance and we will work proactively with parents and carers in order to promote high levels of attendance.  To support us to do this efficiently and effectively we would ask that if your child is absent from school you follow the procedures outlined below.

 

Parents and Carers:

 

Illness:

 

We understand that there are times when a pupil has to miss school due to illness.  Please keep these occasions as brief and as infrequent as possible.

 

In these circumstances we would request that:

 

  • Parents / carers contact school by phone or email and inform us of the circumstances of the illness. Please do this by 9.30 am on each day of absence, unless it is known that the pupil will be off for a set period of time.

 

If no contact has been made to confirm absence, then the school will follow the ‘Unexplained / Unexpected Absences’ procedures that are highlighted within this policy.

 

  • Provide supporting medical evidence if an absence exceeds 5 consecutive days e.g. doctor’s appointment card; medical appointment letter; copy of prescription etc. School are not requesting a letter from your doctor.

 

Medical Appointments:

Medical or dental appointments should be made out of school hours to prevent disruption to learning.  Where this is not possible please provide a letter or note along with appropriate documentation e.g. appointment letter or card.  This should be shown to the School Administration team.  We will require this in order to authorise a pupil’s absence.

If a medical or dental appointment is arranged for during the school day, your child will need to be signed out at reception by a responsible adult. This person should be a parent or carer or one of the additional contacts which you have provided to us.

Holidays:

Holidays must not be taken during term time.  The Headteacher will not grant leave of absence for holidays during term time unless there are exceptional circumstances.

Parents needing leave of absence for exceptional circumstances should apply to the Headteacher.  The exceptional reason should be outlined in detail and evidenced.

Please see the holiday list for 2018-19.

Other Requests for Absences:

Requests for absence for engagements resulting from personal sporting or other commitments / interests should be submitted in writing to the Headteacher and will be considered on a case by case basis.

The Headteacher will take into account the following factors when making his / her decision:

  • The nature of the activity and how it contributes to the pupil’s personal development.
  • The pupil’s attendance record.
  • The pupil’s current academic progress.
  • The potential impact that the absence may have on academic progress.
  • The potential impact that the absence could have on pupil wellbeing/welfare.

Religious Obervance:

Requests for absence for religious observance should be made in writing to the Headteacher.  These will only be granted where the day is exclusively set apart for religious observance by the religious body to which parents belong.

Inclement Weather:

We understand that there are times that it may be difficult for pupils to attend school due to inclement weather.  In these circumstances we would request that:

Parents / carers contact school by phone or email .Please do this by 9.30 am on each day of absence.

 

 

The School:

 

Within the Dovestone Learning Partnership we will monitor attendance closely so that we can support our pupils and their parents in maintaining excellent levels of attendance.  To do this we will monitor and track attendance in the following ways.

 

Unexplained / Unexpected Absences:

 

If we haven’t had contact from parents and carers to inform us of a pupil’s absence by 9.30am on the first day of absence the following steps will be taken:

 

Day 1: Our Administration Team will contact parents and carers by text message, email or phone to follow up this absence.  This will take place between 9.30am and 10.00am.

Parents and carers should respond to confirm absence.

 

Day 2: If a pupil is still absent, our Administration Team will contact parents and carers by text message, email or phone to follow up this absence.  This will take place between 9.30am and 10.00am.

 

Day 3: If a pupil’s absence has continued, our Administration Team will contact parents / carers by text message to follow up this absence.  This will take place between 9.30am and 10.00am.

 

Our Administration Team will then conduct a home visit in order to ascertain the nature of the absence.  If there are concerns about a pupil’s welfare at this stage, or any of the stages above, the police will be contacted and a request for a welfare check will be made.

 

Punctuality to School:

 

Poor punctuality to school will affect pupil’s attendance and have a significant impact on their learning throughout the year. The pupils complete activities from 9.00am in each class.

 

 

Working with Parents where there is an Attendance Concern:

 

Each school within the Dovestone Learning Partnership track and analyse pupil attendance regularly.  This allows us to identify any attendance concerns quickly and to put appropriate support in place.  We are introducing a staged approach to improving attendance as outlined below.

Improving Attendance: Stages:

 

Stage 1:

 

The threshold for Stage 1 is:

 

Stage Autumn 1 Autumn 2 Spring 1 Spring 2 Summer 1 Summer 2
Total Missed 04/09/2018-26/10/2018 Total Missed 04/09/2018-21/12/2018 Total Missed 04/09/2018-15/02/2019 Total Missed 04/09/2018-04/04/2019 Total Missed 04/09/2018-24/05/2019 Total Missed 04/09/2018-19/07/2019
Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days
1 7 3.5 7 3.5 11 5.5 13 6.5 15 7.5 26 13

 

The support this will trigger is:

  • An email letter from the School Adminstation team informing you that your child has reached Stage 1 and an invitation to discuss this further with the School Adminstation team
  • Close monitoring of attendance.

Stage 2:

 

The threshold for Stage 2 is:

 

Stage Autumn 1 Autumn 2 Spring 1 Spring 2 Summer 1 Summer 2
Total Missed 04/09/2018-26/10/2018 Total Missed 04/09/2018-21/12/2018 Total Missed 04/09/2018-15/02/2019 Total Missed 04/09/2018-04/04/2019 Total Missed 04/09/2018-24/05/2019 Total Missed 04/09/2018-19/07/2019
Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days
2 14 7 14 7 20 10 25 12.5 31 15.5 38 19

 

The support this will trigger is:

 

  • An email letter from the School Adminstation team informing you that your child has reached Stage 2.
  • A phone call from the School Adminstation team to discuss strategies to improve your childs attendance.
  • A meeting between your child and the Headteacher, where a Personal Attendance Target will be set.

 

In addition we must ask that all future absences in respect of illnesses and medical appointments are supported by medical evidence [i.e. Doctors note/appointment letters/cards etc.].

 

Stage 3:

 

The threshold for Stage 3 is:

 

Stage Autumn 1 Autumn 2 Spring 1 Spring 2 Summer 1 Summer 2
Total Missed 04/09/2018-26/10/2018 Total Missed 04/09/2018-21/12/2018 Total Missed 04/09/2018-15/02/2019 Total Missed 04/09/2018-04/04/2019 Total Missed 04/09/2018-24/05/2019 Total Missed 04/09/2018-19/07/2019
Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days
3 20 10 20 10 25 12.5 31 15.5 38 19 38 19

 

The support this will trigger is:

 

  • An email letter from the School Adminstation team informing you that your child has reached Stage 3.
  • A phone call from the School Adminstation team to arrange an Attendance Panel that will include the Headteacher, a Governor and any other relevant staff.
  • A Contract of Attendance to be created (See Appendix 6).

 

We have also been required to contact the Local Education Authority and at this stage, further absence from school could result in legal action being taken by the Local Education Authority.

Stage 4:

The threshold for Stage 3 is:

 

Stage Autumn 1 Autumn 2 Spring 1 Spring 2 Summer 1 Summer 2
Total Missed 04/09/2018-26/10/2018 Total Missed 04/09/2018-21/12/2018 Total Missed 04/09/2018-15/02/2019 Total Missed 04/09/2018-04/04/2019 Total Missed 04/09/2018-24/05/2019 Total Missed 04/09/2018-19/07/2019
Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days
4 25 12.5 25 12.5 31 15.5 38 19 38 19 38 19

 

The support this will trigger is:

  • Contact from the Local Education Authority, who will explore legal methods of enforcing attendance at school.

Closure of School at Short Notice:

 

In the event of inclement weather the Headteacher will assess the situation on site, check with the Met Office website and make a decision as to whether the school is to close.  The decision will be communicated to staff and parents via the text messaging service.

Our aim will be to make a decision as early as possible and at least one hour prior to the scheduled opening time.  Decisions will often take place on the day of closure to enable a decision that will result in pupils missing learning to be as informed as possible

 

Punctuality Data over the year

Minutes Late Days of Learning Lost
5 Minutes 3.4 Days (98.4% Attendance)
10 Minutes 6.9 Days (97.6% Attendance)
15 Minutes 10.3 Days / 2 Weeks (94.7% Attendance)
20 Minutes 13.8 Days (92.9% Attendance)
30 Minutes 20.7 Days / 4 weeks (89.2% Attendance)

 Stage Thresholds

Stage Autumn 1 Autumn 2 Spring 1 Spring 2 Summer 1 Summer 2
Total Missed 04/09/2018-26/10/2018 Total Missed 04/09/2018-21/12/2018 Total Missed 04/09/2018-15/02/2019 Total Missed 04/09/2018-04/04/2019 Total Missed 04/09/2018-24/05/2019 Total Missed 04/09/2018-19/07/2019
Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days Sessions Days
1 7 3.5 7 3.5 11 5.5 13 6.5 15 7.5 26 13
2 14 7 14 7 20 10 25 12.5 31 15.5 38 19
3 20 10 20 10 25 12.5 31 15.5 38 19 38 19
4 25 12.5 25 12.5 31 15.5 38 19 38 19 38 19

 

 

 

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